Have you ever wondered how to take notes during Zoom meetings? Here are some of the best ways you can do it. Whether it’s a team meeting or a client call, Zoom meetings have become an essential part of every remote worker's life. However, most people forget the discussion after the meeting ends. Not remembering the highlights of the meeting can make you inefficient, which can lead to unproductivity. So, how do you stay on top of all your online meetings? Enter meeting notes. While this isn’t a new concept, many people don’t have the right note-taking system in place to help them keep up with their calls. But how do you take notes during Zoom meetings? Let’s find out.
Taking notes isn’t about capturing everything that’s mentioned during the Zoom meeting. Writing down the whole meeting is an old-school approach; pros don't do that anymore. If you try the old method, you’ll most likely fail. This is because the entire process is time-consuming and defeats the main purpose of note-taking. It will also confuse you or whoever will read it, as it will contain redundant information that’s unnecessary. Instead, record keywords and action items only. Basically, you grab keywords and create a summary of the point and anything that needs to be done with it. You can look at the basics of note-taking to keep your notes concise and easy to understand.
To make the whole note-taking process quicker, you need to create a template. This saves you time on thinking about which detail goes where. At the same time, you don’t need to spend more time on editing it after the meeting since it is formatted already. You can create a template that suits your needs, or you can also follow different note-taking strategies. For example, you can try the quadrants method and divide your notes into four sections: questions, to-dos, assigned, and notes. If you’re a visual person, a mind map can be an ideal template. Apart from strategies, you can also use note-taking apps to make it easier for you to organize everything. Some apps already have a template ready for you to use, so you don’t need to think about creating or finding one.
If you want to be successful in writing Zoom meeting notes, the most important thing you need to consider is your goal. Ask yourself: Why are you writing notes? Do you want to use this to be efficient and advance your career? Are you writing notes as part of your job? Do you want to share them? Are you doing it to be more organized? What do you want to get out of it? Defining your note-taking goal allows you to be more motivated to do it better. If you know what you want to achieve, writing meeting notes becomes a walk in the park, since you’ll have a clearer understanding of what your desired outcome is. Remember, your meeting notes should help you become better at your career. This isn’t just something you do; it can significantly help you progress and become much more effective at work.
You don’t always have to take notes during meetings. However, you need to learn to assess the importance of each call you take. For example, if it’s just an alignment call and there are no important details mentioned, you can skip the notes and focus on the call itself. Still, note-taking is an essential skill you should learn to advance your career. In addition to helping efficiency, it can lead to better retention, which can improve your long-term memory. It also builds accountability and boosts the performance of your teammates, allowing them to become more aware of what they're supposed to do. Lastly, it gives direction, so you know where to focus your attention.